ABA Clinic Administrative Coordinator

ABA Clinic Administrative Coordinator Growth Track to ABA Clinic Office Manager Starting Salary: $47,000–$49,000 annually, depending on experience Office Manager Salary Range: $52,000–$55,000 annually upon advancement Position Type: Full-Time Setting: ABA Therapy Clinic Location: Lake Ellenor Clinic – Orlando, FL 32809 Join Our Team Camen Behavioral Services is seeking a highly organized, proactive, and people-focused ABA Clinic Administrative Coordinator to join our leadership and administrative team. This is a development-track position with the opportunity to advance into an ABA Clinic Office Manager role as the employee develops proficiency in our systems, policies, insurance requirements, scheduling processes, and daily clinic operations. Our clinics are busy, collaborative environments serving children and families receiving Applied Behavior Analysis (ABA) services. The Administrative Coordinator plays an important role in keeping the clinic organized, welcoming, well-communicated, appropriately staffed, and running smoothly. This is not a position where every day will look exactly the same. We are looking for someone who enjoys problem-solving, communicating with people, creating organization, and taking ownership of the many details that keep a busy clinic functioning successfully. What You'll Do Daily Clinic Operations Assist with the daily administrative operations of the ABA clinic. Maintain an organized, clean, healthy, and professional clinic environment. Monitor inventory and maintain appropriate levels of office, therapy, clinical, and cleaning supplies. Coordinate ordering, stocking, and organization of supplies. Ensure restrooms and common areas remain clean, appropriately stocked, and presentable. Maintain vacuums, cleaning equipment, and supplies necessary for routine clinic upkeep. Welcome and assist visitors, vendors, service providers, and families entering the clinic. Coordinate with vendors and maintenance providers when needed. Help maintain an inviting lobby and common areas, including seasonal and holiday decorations. Scheduling & Attendance Work closely with the scheduling team to coordinate client and employee schedules. Assist with confirming shifts and communicating schedule changes. Help identify coverage needs, cancellations, call-outs, and other scheduling concerns. Track employee attendance and timeliness. Track client attendance, cancellations, late arrivals, and other scheduling concerns. Communicate scheduling issues promptly to appropriate leadership. Help ensure families and employees receive accurate and timely schedule information. Parent & Family Communication Serve as a friendly and professional point of contact for our families. Respond to routine parent questions and administrative needs. Assist families with scheduling and clinic-related concerns. Answer incoming telephone calls and appropriately route clinical, billing, scheduling, and administrative questions. …