ABA Clinical Scheduler

ABA Clinical Scheduler Camen Behavioral Services, LLC Full-Time | Central Florida Salary Range: $45,000–$52,000 annually, based on experience Growth Opportunity: Scheduling Manager Location: Lake Ellenor Clinic – Orlando, FL 32809 Work-from-home opportunities may be available after successful completion of training, based on performance and operational needs. About Camen Behavioral Services Camen Behavioral Services is a growing ABA organization committed to providing ABA with Compassion. We provide clinic, school, home, and community-based services to children and adolescents throughout Central Florida. We are seeking a highly organized, dependable, and solutions-focused ABA Scheduler to support the coordination of approximately 80 clinical employees, 120+ clients, and 1,200–2,000 billable treatment hours each week. This position is designed for someone who enjoys solving problems, communicating with people, working with technology, and managing many moving pieces at once. A successful Scheduler will also have the opportunity to grow into a Scheduling Manager role as they demonstrate strong ownership, communication, problem-solving, and mastery of our scheduling systems. Position Overview The ABA Clinical Scheduler is responsible for developing, maintaining, and adjusting clinical schedules to help ensure clients receive their authorized and medically necessary ABA services while employees maintain productive and sustainable schedules. This position requires frequent collaboration with parents, therapists, clinical leaders, co-workers, and administrative staff. Scheduling in ABA is highly dynamic, so strong communication and follow-through are essential. The Scheduler will learn to balance: Client availability Staff availability Treatment-team assignments Clinical recommendations Insurance authorization limits Supervision requirements Travel and service location Employee work hours Cancellations and coverage needs Parent and therapist scheduling requests Key Responsibilities Scheduling & Coordination Build and maintain weekly schedules for clinical employees and clients Coordinate schedules across clinic, school, home, and community settings Match staff availability with client availability and treatment needs Maintain treatment-team consistency whenever possible Process schedule changes accurately and efficiently Identify unfilled hours, schedule conflicts, and coverage gaps Assist with finding solutions when scheduling challenges occur Maintain awareness of changing client and employee availability Communication & Team Collaboration Maintain frequent communication with parents, therapists, co-workers, and leadership Respond to scheduling questions and requests in a timely and professional manner Follow through on scheduling concerns until they are resolved Collaborate with Clinical Directors, BCBAs, Operations, and administrative teams Communicate schedule changes clearly to all affected parties …