Account Receivables Specialist

Key Responsibilities Receive and accurately record incoming payments through various payment methods, ensuring all payment backup and supporting documentation is properly maintained. Reconcile CAD and USD bank accounts and high-volume credit card/payment transactions on a daily basis. Reconcile supplier payments, bank deposits, and other accounts receivable activity. Work with suppliers and internal sales teams to investigate and resolve payment and receipt discrepancies. Perform variance analysis and make corrections to bookings when necessary. Monitor outstanding commissions and follow up on discrepancies or unpaid amounts. Occasionally communicate with suppliers regarding outstanding commissions or payment discrepancies. Collections are expected to represent approximately 5% of the overall role. Assist the sales team with requests such as customer receipt confirmations and supplier payment confirmations. Prepare monthly reports and receivables updates for management. Assist with general financial management and analysis. Maintain accurate and up-to-date vendor and supplier contact information. Communicate discrepancies and unresolved issues to management. Support the company in improving financial processes, transactions, and systems. Perform other duties and projects as assigned by management. Systems & Technology The successful candidate should be comfortable working with accounting, payment, communication, and travel-industry systems. Experience with the following is preferred: ERP/TRES or a similar accounting/ERP platform. ClientBase Online or a similar travel/customer management platform. Nuvei or a similar payment/POS platform. Microsoft Excel — strong proficiency required, including VLOOKUPs and working with large volumes of data. RingCentral or similar business calling/communication software. Slack or similar internal communication and collaboration tools. Experience with Trams is considered an asset. Requirements Qualifications & Experience Minimum 3 years of experience in Accounts Receivable, accounting support, travel sales support, or a similar role. Previous experience working with high-volume payment processing and credit card settlements is a must. Experience reconciling bank accounts and/or payment transactions. Experience working with an ERP, accounting, POS, or payment-processing system. Experience in the travel industry or a travel sales support environment is preferred. Strong Microsoft Excel skills, including VLOOKUPs and data reconciliation. Excellent written and verbal English communication skills. Strong attention to detail and a high level of accuracy. Analytical and inquisitive mindset with a willingness to investigate discrepancies and identify root causes. Strong problem-solving skills and the ability to independently research and resolve issues. Ability to prioritize tasks, manage competing deadlines, and work effectively in a high-volume environment. Comfortable working…