Accounting & Bookkeeping Virtual Assistant

Client Industry: Waste Management / Disposal S ervices Employment Type: Full-Time Work Setup: Remote Cl ient Location: USA Salary: Php60,000/monthly Job Description Role Summary We are seeking a highly detail-oriented and organized Accounting & Bookkeeping Virtual Assistant to support the financial administration and bookkeeping operations of a growing disposal services company. The role will primarily involve working in QuickBooks Online and the company's proprietary iCans platform to ensure financial transactions, expenses, receipts, and disposal records are complete, accurate, and properly documented. The ideal candidate is comfortable working with financial records, reconciling transactions, identifying discrepancies, and following up on missing documentation. Accuracy and consistency are critical, as the role directly supports month-end financial reporting and preparation for the company's CPA. Project summary We will recruit and place a full-time Accounting & Bookkeeping Virtual Assistant to support Precision Disposal's financial administration and bookkeeping processes. Working primarily in QuickBooks Online and the company's proprietary iCans platform, the VA will ensure every financial transaction is accurately documented, reconciled, and supported by the required receipts and disposal records. Accounting & Bookkeeping Support Audit QuickBooks transactions to ensure every expense is supported by receipts Review and reconcile credit card transactions, debits, and expenses Verify proper expense categorization using established Chart of Accounts Maintain accurate financial documentation for month-end reporting Assist with bookkeeping preparation for the company's CPA Receipt & Financial Documentation Management Verify disposal tickets and supporting documentation within iCans Monitor missing receipts and supporting financial records Follow up with drivers to obtain outstanding receipts in a timely manner Maintain organized digital records for audits and financial reconciliation Help ensure monthly financial records are complete before closing periods iCans & Operational Support Utilize iCans to verify disposal records and operational documentation Cross-reference operational data with QuickBooks records Validate that every disposal has the required supporting documentation Maintain accurate operational and financial records across both systems Communication & Follow-Up Communicate directly with drivers regarding missing receipts and documentation Send proactive reminders through email, phone, or text as appropriate Escalate unresolved financial discrepancies when required Shift from large monthly reconciliation lists to real-time issue resolution Process Improvement & Administration Follow established bookkeeping procedures and internal SOPs Assist with documenting and improving accounting workflows Support continuous process improvements using AI and automation…