Accounts Payable Coordinator

At H&P, our people are our strength.   Position Summary The Accounts Payable Coordinator is responsible for processing supplier invoices, maintaining accurate vendor records, responding to vendor inquiries, and ensuring timely and accurate payment processing. This role will utilize the Perceptive Content (“Viper”) system to manage accounts payable transactions and support the organization's financial operations. The ideal candidate will possess strong attention to detail, excellent communication skills, and a customer-service-oriented approach when working with vendors and internal stakeholders. Key Responsibilities Accounts Payable Processing · Review, verify, and process vendor invoices in Viper. · Match invoices to purchase orders and receive documentation. · Ensure proper coding and approval of invoices according to company policies. · Process credit notes, adjustments, and payment requests. · Assist with weekly and monthly payment runs. Vendor Management · Serve as the primary point of contact for vendor inquiries. · Respond promptly and professionally to vendor emails and phone calls regarding invoice status, payments, and account reconciliations. · Investigate and resolve invoice discrepancies and payment issues. · Maintain positive working relationships with suppliers. Reconciliation & Reporting · Reconcile vendor statements and resolve outstanding items. · Monitor aged accounts payable balances and follow up on open issues. · Assist with month-end closing activities and AP reporting. · Support internal and external audit requests related to accounts payable records. System & Process Support · Ensure compliance with company policies, internal controls, and accounting procedures. · Identify opportunities to improve AP processes and efficiencies. · Support testing and implementation of system updates as needed. Qualifications Education · Bachelor's degree in Commerce, Accounting, Finance, or related field preferred. Experience · 2-4 years of Accounts Payable or general accounting experience. · Experience using Perceptive Content preferred. · Experience working with international vendors is an advantage. Skills & Competencies · Strong understanding of accounts payable processes and controls. · Proficiency in Microsoft Excel and Microsoft Office applications. · Experience with AP systems, preferably Perceptive Content or Oracle. · Excellent written and verbal communication skills in English. · Strong problem-solving and organizational skills. · Ability to manage multiple priorities and meet deadlines. · High attention to detail and accuracy. · Customer-focused approach to vendor support. Key Performance Indicators (KPIs) · Invoice processing accuracy. · Timeliness of invoice entry and payment processing. · Vendor inquiry response time. · Reduction in aged or unresolved vendor issues. · Compliance with internal controls and audit requirements. …