Acquisition Support Manager (Kosovo)

A JOB OPPORTUNITY AT GOPA Com. is a private organization based in Brussels and member of the GOPA group, one of the world’s leading development consultants. GOPA Com. is a leading communication agency. GOPA Com. teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies. A JOB THAT INSPIRES YOU About the role: We are looking for a highly organized and detail-oriented Tender & Proposal Coordinator to support the preparation, submission, and administration of international tenders and pre-qualification procedures. The successful candidate will play a key role in coordinating partners, managing compliance documentation, supporting proposal submissions, and ensuring adherence to procurement requirements and internal processes. Key Responsibilities: ​ Tender and Proposal Coordination Create and  maintain  tracking records in internal workload and tender management systems. Monitor relevant procurement platforms and communicate updates, clarifications, and opportunities to internal teams. Submit clarification requests to contracting authorities and procurement platforms when  required . Support the preparation and submission of pre-qualification applications and tender proposals. Compile and  consolidate  proposal documents, ensuring completeness, consistency, and compliance with submission requirements. Submit proposals through online procurement portals and  maintain  records of successful submissions. Partner and Entity Managemen t  Prepare  declaration  templates and compile lists of required administrative documentation to verify entity eligibility. Liaise with consortium partners and capacity-providing entities, providing guidance on required forms and supporting documents. Request, collect, review, and follow up on documentation to ensure compliance and completeness. Manage and  maintain  records of Participant Identification Codes (PICs) and related entity information. Ensure that all administrative documents  remain  valid and up to date according to donor requirements. Compliance and Documentation  Prepare and manage declarations for lead entities, partners, and capacity-providing entities. Coordinate internal approval and signature processes, ensuring documentation is properly executed and compliant with applicable requirements. Identify  and coordinate with internal experts and staff to meet professional selection criteria. Maintain and continuously improve  declaration  templates, guidance documents, and internal procedures. Stay informed of updates to procurement regulations, donor requirements, and relevant annexes and guidelines. Pre-Qualification and Tender Support Support pre-qualification processes by completing participation forms and incorporating consortium, financial, and professional information. Coordinate the collection of methodologies, expert CVs, statements, and supporting evidence for tender submissions. …