Administration & Project Support Assistant

Unleash Your Talents with Us! Hi there, our future Administration & Project Support Assistant! Happy to see YOU here. Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations. From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group. Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations! What you'll do:  The Administration & Project Support Assistant will provide reliable, highly organised day-to-day support. The role suits someone who enjoys creating order from large volumes of information, follows processes carefully, and can apply sound logic to determine what needs to happen next. A large part of the role will involve email handling, maintaining project information, completing online registers, filing and retrieving records, and keeping actions moving through Microsoft Planner. Accuracy, consistency and follow-through are more important than simply working quickly. Key responsibilities for this role includes: Email & correspondence management – Monitor and manage a high volume of incoming email; identify actions, categorise information, file correspondence correctly and ensure follow-up items are not missed. Document and data filing – Maintain organised electronic project files using agreed naming conventions, folder structures and version-control practices so information is easy to find and trace. Business registers – Complete and maintain registers accurately from information received by email, documents, consultants, clients and project stakeholders. Microsoft Planner – Create, update and maintain Planner tasks; assign due dates and categories; track outstanding actions; follow up inputs; and keep task status current. Microsoft Planner experience is a must-have. Project administration – Support project teams with routine administration, submissions, records, checklists, action lists, status updates and coordination of project information. Proposal drafting – assist the team with setting up draft proposals and being proactive to use existing data to help structure proposals. Information quality control – Check information for completeness, inconsistencies, missing attachments, incorrect references, duplicate records or obvious errors before it is filed or entered into systems. Workflow follow-through – Track work from receipt through to completion, escalate items that are stalled or unclear, and maintain a…