Administration Services Officer

Company: Vinarco Services (Thailand) Limited. Division/Department: Administration Department Job Title: Administration Services Officer Report To: N1+ Administration Services Supervisor N2+ Administration Manager Job Type: Full-time Work Location: Head office Job Purpose: Provide administrative services to support clients and operations, with a focus on logistics, purchase order issuance, medical arrangements, insurance enrollment, and procurement support. Ensure smooth and timely coordination with the Operations Team, vendors, and other departments as necessary. Job Scope: Logistics Arrangement Arrange and coordinate local and international travel (flights, hotels, ground transportation) for employees, consultants, and contractors as assigned. Ensure bookings are accurate, cost-effective, and confirmed on time. Liaise with travel agencies, hotels, and transport providers to secure reliable services. Maintain booking records and share travel itineraries with the Client, Operations Team and relevant stakeholders. PO Issuance Prepare and issue purchase orders (POs) related to travel, logistics, and medical services. Ensure POs are completed and approved on time to avoid delays in service delivery. Maintain and update PO documentation and logs in alignment with the team's KPIs and individual OKRs. Coordinate closely with Finance to ensure all bookings and vendor payments are processed smoothly and on time. Follow up with vendors regarding invoices, payment schedules as necessary. Medical Arrangement & Insurance Enrollment Provide support in medical and insurance arrangements only when delegated or during Supervisor's absence (assist in scheduling, preparing documents, or claims follow-up). Procurement Support Assist Corporate Administration Officer and Administration Manager in supplier evaluation process by preparing and gathering performance data. Support vendor registration by collecting necessary documents and ensuring compliance with company requirements. Contractor Data (CONTRAX2) Support Provide support in CONTRAX2 updates only when assigned by Supervisor or Administration Manager. Assist in filing and ensuring supporting documents are accurate when delegated. This document is VINARCO GROUP property, It cannot be reproduced or communicated without authorization. Printed copies are not controlled. General Duties Provide support to Admin team and other departments as necessary. Answer and manage incoming company calls. Perform other duties as assigned by the Administration Manager and Administration Services Supervisor. Key Accountabilities: Timely and accurate completion of travel and logistics arrangements. POs issued and processed efficiently, without delays affecting service delivery. Contractor medical and insurance records are maintained accurately. Supplier and vendor processes are supported effectively. Professional and courteous communication with staff, vendors, and contractors. Qualification: Bachelor's Degree in Business…