Administrative Assistant - Amsterdam

We are passionate about our business and our culture, and are seeking individuals with that same drive. About Moelis & Company Moelis & Company is a leading global independent investment bank that provides innovative strategic advice and solutions to a diverse client base, including corporations, governments and financial sponsors. The Firm assists its clients in achieving their strategic goals by offering comprehensive integrated financial advisory services across all major industry sectors. Moelis & Company’s experienced professionals advise clients on their most critical decisions, including mergers and acquisitions, recapitalizations and restructurings, capital markets transactions, and other corporate finance matters. The Firm serves its clients from 21 geographic locations in North and South America, Europe, the Middle East, Asia and Australia Overview of the opportunity We are looking for a motivated and highly organised Administrative Assistant to join our Amsterdam office, reporting to the London Office Manager. In this role, you will support a group of bankers ranging from Analyst to Executive Director level, helping them operate at their best while working on high-profile, international transactions. You will also provide cover for the Amsterdam Office Manager and support colleagues in London, Frankfurt and Paris when required. This is a unique opportunity to build close working relationships with senior professionals, gain exposure to the fast-paced world of investment banking, and contribute to the success of a global firm. Responsibilities: The Assistant will be responsible for, but not limited to, the following: • To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with queries, meet and greet and client events. • To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls. • Manage your Bankers’ client contacts and Salesforce entries (MConnect). • To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic and international), prepare itineraries, visas etc. • To answer and direct incoming phone calls to Bankers, provide secondary telephone coverage within the immediate area, and record and track messages and follow up. • reconcile with AMEX statements. • Printing and binding books for internal or client use; photocopy and scan documents, and co-ordinate work with the Presentations team. • Sending and following up on couriers. • To support the Frankfurt and Paris OM/EAs during holidays and other absences. • Cover for the Amsterdam Office Manager in all office management duties when away. • Any other duties or special projects as requested by the Amsterdam OM, London OM, and/or Bankers. Qualifications and Experience • Bilingual in Dutch and English, written and spoken. • Excellent communication skills,…