Administrative Assistant - Entry Level (Remote)

Position Summary: Members of underrepresented groups, minorities, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply. This position serves as the first point of contact for Department of Political Science. This position responds and directs inquiries, maintains office processes and assists the Department Chairperson and faculty with various academic responsibilities and services to students. 12 month, AFSCME unit position Tour of Duty: Monday through Friday, 9:00 am to 5:00 pm (Saturday and Sunday as days off) COVID-19 Vaccination Requirement This position must comply with the University Covid-19 Attestation requirement. All employees must be fully vaccinated and complete the Covid-19 Attestation upon hire. Medical or Religious Exemptions An employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and will be required to participate in weekly COVID-19 testing through the university's Wellness Center. Position Type: AFSCME Classified Essential Duties: Receive, direct or respond to departmental inquiries, provide information and direction, and assist all students with their questions. Maintain positive student interactions: greet, disseminate information, and answer questions for courses and equivalencies and field questions to assist in advising current and transfer students. Maintain office supplies by checking inventory and ordering items for all department team members. Administer and monitor the department blanket purchase orders for office supplies, stationery needs, and hospitality events for the department.. Assist Faculty and Staff with bookings as needed (meetings, weekly seminar, and special events) through Conference and Events; assist with advertising and support for departmental activities. Mailbox distribution, posting of pertinent information for students, faculty and staff; monitor department activities to ensure effective communication and office efficiency. Maintain record of telephone extensions and room numbers for all departmental members. Maintain copy machines and printers to support faculty and staff with daily needs. Communicate office equipment malfunctions to full and part time faculty and staff. Pick up copies from the University Copy Center as needed. Communicate emergencies and general building, office, or teaching space repairs needed to appropriate vendors. Inform and update full and part time faculty and staff of issues as needed. Submit and follow up on maintenance work orders for offices and teaching space when needed. …