Administrative Assistant

A career at Resilience is more than just a job – it’s an opportunity to change the future. Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made . We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.   For more information, please visit www.resilience.com Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests. Job Responsibilities Meeting, Event & Visitor Coordination Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader. Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees. Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation. Internal Communications Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release. Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features. Office Administration & Facilities Support Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested. Order and issue office supplies and monitor stock levels. Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas. Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials. Mail, Records & Onboarding: Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups. Compile monthly expense reports and vendor invoices for approval and maintain related records. Coordinate new-hire onboarding sessions and prepare onboarding materials. Experience & Education Minimum Qualifications Prior administrative, reception, or office support…