Administrative Coordinator

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-02987 Time Type: Full time Employee Group: Staff Job Category: Administrative Support Employment Type: Permanent Department: Faculty of Environment - School of Environment, Enterprise and Development - Administration Hiring Range: $56,494.16 - $70,617.70 Posting Information: This posting is for an existing vacancy. Internal posting expires Friday October 16th at 11:59 PM Job Description: Primary Purpose The Administrative Coordinator plays a central role in supporting the academic, administrative, and operational functions of the School of Environment, Enterprise, and Development (SEED). The Administrative Coordinator collaborates closely with the Administrative Manager, Director, and Undergraduate and Graduate Associate Directors to advance the school’s strategic and academic priorities. Key Accountabilities Administrative Support: · Consults and collaborates daily with the Administrative Manager providing a positive and initiative-taking approach to administrative systems and evolving procedural requirements. · Provides administrative support to the Administrative Manager and Director, including preparation of documents and coordination for Academic Program Cyclical Reviews and external site visits. · Manages the annual administrative calendar of activities and advises School members on schedules, deadlines, and documents to be submitted to the Director. · Manage confidential voting processes for selection of members to the school’s elected committees to report to the Director. · Provides support and assistance to new faculty, sessional instructors, postdocs, and visitors as required. · Ensures the smooth operation of the committees (STPC, SACA, T&P), serving as a resource and liaison to committees. · Prepares contracts for adjunct and cross-appointments. · Prepares and maintains minutes and agendas for School meetings and retreats; follows up on relevant business as required. · As School Health and Safety Manager, they are the liaison to the Safety Office to facilitate and advise on establishing the healthiest and safest work and educational environment attainable ensuring all mandatory safety training records for all faculty, staff, and graduate students are up to date in accordance with UW and Faculty policies and procedures. · Develops and maintains a comprehensive procedures manual for the role. Faculty appointments, annual review and tenure and promotion: · Assists with faculty recruiting procedures in partnership with…