Administrative Programs Coodinator

General Description: The Administrative Coordinator provides comprehensive administrative and operational support to the Chief Operating Officer (COO), Vice President of Construction, and Vice President of Homeowner Services. Serving as a key member of the administrative team, this position coordinates activities across multiple departments to ensure efficient operations, effective communication, accurate documentation, and timely completion of organizational priorities. The Administrative Coordinator plays an integral role in supporting affordable housing development projects, homeowner services programs, and organizational initiatives while maintaining a high level of professionalism, confidentiality, and customer service. Responsibilities: Administrative Support Provide administrative and operational support to the COO, Vice President of Construction, and Vice President of Homeowner Services. Manage complex calendars, schedule meetings, and coordinate internal and external appointments. Prepare agendas, presentations, correspondence, reports, and meeting minutes. Coordinate travel arrangements and process expense reports as needed. Maintain electronic and paper filing systems in accordance with organizational record retention policies. Assist with special projects, research, and administrative initiatives as assigned. Maintain confidentiality while handling sensitive organizational and personnel information. Construction Department Support Coordinate and organize construction project documentation, including contracts, permits, compliance records, and project files. Schedule and coordinate meetings with contractors, consultants, vendors, municipalities, and project partners. Track project timelines, administrative deadlines, and document submissions. Assist with procurement documentation and contract administration. Support departmental reporting and document management. Homeowner Services Support Assist with the coordination of homeowner education classes, orientations, and special events. Registration platform administration and workshop/event logistics such as room setup, supplies, handouts, food shopping, and PowerPoint/material preparation. Support in maintaining applicant and homeowner files and program documentation. Sweat equity and milestone tracking Assist with communications to prospective, current, and previous homeowners. Support program reporting and compliance documentation. Homeowner Services shared inbox management and general follow-up unrelated to a specific specialist role. SharePoint/folder maintenance, file labeling, inventory management, storage room management, and general records housekeeping. General Office Administration General department administration, including serving as the primary department administrator, answering calls, responding to voicemail, and routing general inquiries. professionally. Coordinate incoming and outgoing correspondence. Assist with…