Administrative Support Coordinator

Position Title: Administrative Support Coordinator Department: Nursing Reports To: Department Chair Employment Type Part-Time FLSA Status Non-Exempt Position Summary Under the supervision of the Chair of the Department of Nursing, the Part-Time Nursing Administrative Support Coordinator provides administrative and operational support for nursing program activities related to student onboarding, clinical compliance tracking, communication, records management, and departmental operations. This position works with students, faculty, and external partners and supports the efficient functioning of the nursing program through coordination of essential administrative processes. Essential Duties & Responsibilities Provides administrative support to the Department of Nursing Chair, Director of Clinical Education and administrative Assistant in the areas of recruitment, admissions, onboarding, clinical, progression, and graduation of students in the BSN program. Responsibilities may include, but are not limited to, the following. Administrative Support Provide administrative support to the Department Chair, Administrative Coordinator, and nursing faculty. Prepare and distribute correspondence, reports, meeting materials, and communications. Maintain student records and departmental files in accordance with university policies. Respond to inquiries from students, faculty, staff, and external stakeholders. Assist with scheduling meetings, events, and departmental activities. Respond to phone calls, visitors, mail, and deliveries coming to the department. Coordinate textbook orders and office supply requests. Maintain departmental calendars and communication systems. Maintain functional knowledge and skills related to computer systems and programs needed to conduct office affairs. Perform other duties as assigned by the Department Chair, Administrative Coordinator and faculty. Student Support and Compliance Assist with student onboarding processes and maintain student files. Assist with tracking and monitoring student compliance requirements, including health records, CPR certifications, background checks, and other clinical onboarding requirements. Assist with graduation-related administrative processes and completion documentation. Support orientation and transition activities for incoming nursing cohorts. Clinical and Program Support Assist with the collection and organization of clinical placement data. Collect and audit required paperwork and communicate with appropriate students and faculty for resolution. Support communication with clinical agencies regarding routine scheduling updates. Monitor and maintain records related to clinical attendance and required documentation. Assist with ordering laboratory supplies and equipment. Assist Lab faculty with student compliance. Admissions and Recruitment Support Coordinate prospective student visits, information sessions, and interview schedules. Prepare…