Adviser - Document Control and Information Management

Adviser - Document Control and Information Management Great opportunity to serve as a subject matter expert in Document Control and Information Management Support controlled document integrity, regulatory compliance and quality standards throughout the document lifecycle Lead triage, process improvement, digitalisation, automation and standardisation initiatives The role is based in Bengaluru About the role We are looking for an experienced and highly organised Adviser - Document Control and Information Management to provide subject matter expertise across document control and Information Management activities. The selected individual will work alongside Information Controllers and the broader Information Management team to maintain controlled document integrity, support project teams and ensure compliance with regulatory and quality standards throughout the document lifecycle. The role will also act as a key point of support for the team by troubleshooting complex document-control issues and identifying opportunities for process improvement, automation and standardisation. What the role entails This role is a great opportunity for an experienced Document Control professional with strong knowledge of information governance, Electronic Document Management Systems and controlled document workflows. Success in this role will require excellent communication, strong stakeholder engagement and the ability to manage complex priorities and large volumes of controlled documentation. The successful candidate will provide guidance to project teams and business users, support document approvals and compliance activities, and improve the effectiveness of document-control processes. The role will also contribute to digitalisation and automation initiatives, knowledge-base development, AI-enabled support tools and broader Information Management improvements. Reporting line: To be confirmed Function: Document Control and Information Management Scope Your scope will include, but is not limited to, the following: Document registration and control Receive, review, classify and register incoming and outgoing project documents in accordance with established naming conventions, taxonomy and metadata standards. Maintain an organised and systematic filing structure within the EDMS or Information Management System. Ensure that project documentation can be retrieved accurately and within the required timelines. Track document revisions and ensure that only the latest approved versions are circulated across the project and organisation. Update and maintain document-control logs, registers and metadata to keep records current, accurate and auditable. Control access to documentation and safeguard confidential or sensitive information in accordance with company policies. Quality and compliance Ensure that documents meet internal quality and compliance standards before distribution or filing. Support audits by providing the required documentation…