Affiliate Services Coordinator Assistant Supervisor

The Affiliate Services Coordinator Assistant Supervisor is a developmental position responsible for supporting the Affiliate Services Coordinator Supervisor and Executive Director in the administration and operation of the Association. The position will train under the Supervisor, progressively assume assigned supervisory and operational responsibilities, and develop the knowledge and experience needed to transition into the Supervisor position. The position works closely with the Executive Director, Association President, Board of Directors, committees, and staff to support the Association’s strategic priorities, annual work plan, programs, and initiatives. The position requires the ability to learn and apply the Association’s policies, programs, governance, and operations; exercise sound judgment, initiative, and discretion; and handle complex and confidential matters. The position involves significant interaction with members, Association leadership, staff, and external partners and requires a high degree of professionalism, tact, diplomacy, and organization. Responsibilities will be assigned progressively based on training, demonstrated proficiency, and operational needs, with the expectation that the position develops the knowledge and experience necessary to assume the full Supervisor role. RESPONSIBILITIES AND DUTIES Train under and assist the Affiliate Services Coordinator Supervisor, progressively assuming assigned supervisory responsibilities and providing coverage as directed. Develop working knowledge of all supervisory responsibilities associated with the Affiliate Services Coordinator Supervisor position and provide operational coverage in the Supervisor’s absence as assigned. Assist the Supervisor in serving as liaison to the Board of Directors, including regular communication, committee work, and coordination with the Association’s affiliates. Serve as a primary contact for the membership, sharing some duties with another Affiliate Services Coordinator. Assist in preparing board agenda material and supporting documentation for review by the Supervisor and Executive Director. Assist with Board elections and Board orientation for new members under the direction of the Supervisor and Executive Director. Write scripts for officers for events requiring public speaking. Coordinate staff and officer travel arrangements and assist with resolving travel-related inquiries. Assist with and learn the billing processes for major events and membership renewals, assuming oversight responsibilities as assigned. Support the Supervisor, Executive Director, and other staff in preparing the Association’s annual budget and financial statements and coordinating with Accounting staff on audit and quarterly financial reports. Attend all board meetings, conferences, and regional trainings; extensive staffing responsibility at meetings and conferences. Maintain Association records, working closely with other staff. Assist the Supervisor,…