AI-Fluent Operations Coordinator / Executive Assistant

Executive Operations Coordinator Company:  Seamless Assist Location:  Remote | PST Schedule Employment Type:  Full-Time Role Overview Seamless Assist is seeking a highly organized  Executive Operations Coordinator  to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on  calendar management, communication, operational coordination, and structured workflow support , while leveraging  AI tools to improve efficiency . Candidates must be available during  PST–EST business hours  and have  B2+ English proficiency . Key Responsibilities Manage executive calendars, scheduling, and meeting coordination across time zones Organize and prioritize executive inbox communications Draft professional emails, reports, and documentation Track deadlines, tasks, and follow-ups for leadership Prepare meeting agendas, notes, and action items Maintain organized digital filing and documentation systems Support cross-functional communication and operational coordination Conduct research and compile information for executive decision-making Use  AI tools (ChatGPT or similar)  to assist with drafting, summarizing, and workflow organization Requirements 1–3 years experience  in executive support, administrative, or operations coordination roles Availability during  PST–EST business hours B2+ English proficiency Strong organizational and multitasking skills Proficiency with  Google Workspace or Microsoft Office Ability to work independently with minimal supervision High level of professionalism and discretion