Dy. Manager - Contract Administration

Company Overview Nikkiso Clean Energy & Industrial Gases (CE&IG) is a leading provider of cryogenic pumps, heat exchangers, process systems, turboexpanders, services, and solutions for the LH2, LNG and industrial gases industries. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with over USD 1.2B in annual revenue, 8,000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange. Job Overview Summary/Objective The Deputy Manager – Contract Administration will be responsible for leading and managing contract administration and project coordination activities across assigned projects. The position will ensure effective contractual compliance, commercial coordination, project documentation, milestone tracking, and timely communication between customers and internal stakeholders. The role will work closely with Project Managers and other cross functions to ensure contractual obligations are clearly understood, monitored, and fulfilled. The position will also provide leadership, guidance, and coaching to the Contract Administration team, while continuously improving contract management processes, controls, reporting, and project governance. Responsibilities Essential Functions: Responsibilities Contract Administration Lead contract administration activities for assigned projects from order receipt through project completion and closeout. Review customer contracts, purchase orders, amendments, and related commercial documents to identify key contractual obligations, risks, milestones, payment terms, liabilities, and deliverables. Ensure Nikkiso and customers fulfill their respective contractual obligations and proactively highlight potential deviations or risks. Act as the primary coordination point between customers and Nikkiso for contractual and commercial matters. Maintain a comprehensive Contract Obligation Register for assigned projects. Ensure timely submission, tracking, and closure of contractual documentation and deliverables. Maintain accurate and up-to-date contract records in accordance with Nikkiso policies and procedures. Identify contractual risks and provide timely escalation and recommendations to Project Management and Management. Support Project Managers in interpretation and administration of contractual requirements. Change Management & Claims Identify potential changes, variations, deviations, and commercial impacts arising during project execution. Prepare and coordinate change order documentation for management and customer review. Lead the preparation, negotiation, tracking, and closure of customer change orders in coordination with Project Managers and relevant functions. Support preparation of contractual notices, claims, extension-of-time requests, and other commercial communications when required. Maintain a change order and claims register and ensure timely follow-up and closure. Protect the…