Analyst - Document control and Info Management

Analyst - Document Control and Information Management Great opportunity to build expertise in Document Control and Information Management Manage the registration, classification, version control and distribution of project documentation Support document quality, compliance, audit readiness and continuous improvement initiatives The role is based in Bengaluru About the role We are looking for a meticulous and organised Analyst - Document Control and Information Management to support the accurate and controlled management of project documentation. The selected individual will work alongside Information Controllers and the broader Information Management team to maintain document integrity, support project teams and ensure compliance with company policies, quality requirements and applicable regulatory standards throughout the document lifecycle. What the role entails This role is a strong opportunity for a document control professional with experience managing controlled documentation within engineering, construction, oil and gas, or other asset-intensive environments. Success in this role will require strong attention to detail, sound organisational skills and a clear understanding of document registration, classification, metadata, version control and approval workflows. The successful candidate will help ensure that project documents are correctly registered, stored, accessed, maintained and distributed through the applicable Electronic Document Management System or Information Management System. The role will also support audits, compliance activities, workflow improvements and broader Information Management initiatives. Reporting line: Information Management Lead Function: Document Control and Information Management Scope Your scope will include, but is not limited to, the following: Document registration and control Receive, review, classify and register incoming and outgoing project documents in accordance with defined naming conventions, taxonomy and metadata standards. Maintain an organised and systematic filing structure within the EDMS or IMS to enable accurate and timely document retrieval. Track document revisions and ensure that only the latest approved versions are circulated across the project and organisation. Update and maintain document control logs, registers and metadata to ensure records remain current, accurate and auditable. Control access to documentation and safeguard confidential or sensitive information in accordance with company policies. Quality and compliance Review documents for adherence to internal quality and compliance standards before distribution or filing. Support internal and external audits by retrieving documentation and verifying compliance with relevant regulatory and industry requirements. Support the implementation and maintenance of document control procedures, standards and work instructions. Identify and escalate document non-conformances, version-control issues and qua…