Assistant Director of Operations, Development

Job Posting Title: Assistant Director of Operations, Development ---- Hiring Department: Dell Medical School ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Oct 12, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: GENERAL NOTES Dell Medical School is seeking a Assistant Director of Operations, Development. PURPOSE The UT Dell Medicine Development Team is seeking a highly skilled Assistant Director of Operations to provide comprehensive executive, programmatic, and operational support. This pivotal role involves close collaboration with the Senior Associate Vice President and Chief Development Officer and the Senior Director for Development, Operations, Finance, and Talent Development. The successful candidate will play a crucial role in advancing the dynamic mission of UT Dell Medicine to revolutionize healthcare.   RESPONSIBILITIES Executive Calendar Management, Meeting Coordination, and Team Support Efficiently manage and coordinate the calendars of the SAVP / CDO and Senior Director, scheduling meetings with donors, development team members, university leaders, faculty, and leadership. Prepare for daily needs and challenges, ensuring optimal scheduling and time management. Assist the SAVP and Senior Director with meeting preparation and follow-up, including taking notes, drafting correspondence and briefings, editing letters and reports, preparing agendas and handouts, making room reservations, arranging catering, and making travel arrangements. Assist other team members as needed, contributing to a collaborative and efficient work environment. Perform other related functions as assigned to support the dynamic mission of UT Dell Medicine. Project Management, Content Creation, CRM Management Provide project management assistance to the SAVP and Senior Director, supporting the launch and implementation of various projects that drive fundraising initiatives and priorities. Create high-level content for communications and slide decks for team meetings, donor correspondence, donor briefs, and other strategic documents. Create, pull, and synthesize reports as needed to support data-driven decision-making. Update records in the Customer Management System (CRM), ensuring donor data is accurate and up to date. Intranet and Document Management by maintaining and updating the UT Dell Med Development pages and SharePoint folders, conducting regular audits to ensure information is current. Assist the Senior Director in the creation, execution, and issuance of all Gift Agreements for the UT Dell Medicine Development Team. Demonstrated proficiency using AI-enabled tools to pull, analyze, and synthesize fundraising and donor data, producing actionable reports and insights that support advancement strategies and decision-making.   Finance Training and Procurement Management …