Assistant Project Manager

Assistant Project Manager The Assistant Project Manager assists the Project Manager and the project team with executing a project and helps manage all subcontractors, vendors, and professionals towards successful completion relative to budget and schedule goals.   Duties and Responsibilities    1. Contract Documents:  Track & distribute (Procore software)  Track & distribute sketches and RFI’s (Procore software)  Ensure field office has most up-to date drawings, specifications, sketches and RFI’s     2. Misc. take-offs:  Assist with various take-offs, doors, windows, flooring, etc. (On Screen Take-off software)    3. Scope of Work:  Develop scope list for trade contracts  Assist in writing scopes of work    4. Bids & Proposals  Receive & log  Assist with bid comparison sheets    5. Submittals (product data, samples, shop drawings, etc.):  Prepare lists of required project specific submittals  Solicit, receive and log packages from subcontractors (Procore)  Review for basic compliance, comparing with project drawings, specifications, sketches, RFI’s and scope of work  After thorough review, submit to design team, track (Procore)and follow-up for prompt return  Review returned packages, log (Procore), return to subcontractor & forward a copy to field office  Distribute approved submittals to the appropriate contractors required for coordination    6. MEP Coordination  Log & track drawings & files  Schedule & attend coordination meetings    7. RFI’s and Sketches (Procore):  Receive & log  Research construction documents, prepare draft RFI for submission to consultant  Submit, track and follow-up  Review response, log, return to subcontractor & forward a copy to field office  Mark-up master contract drawing(s) & specifications (office hard copy)    8. Requisitions, Change Orders & Purchase Orders  Solicit & track payment applications from subcontractors  Prepare requisition for review by bank   Log and track subcontractor’s request for change orders  Log and track change orders to Owner  Log and track purchase orders  Log and track waivers including 2nd tier  Cost coding of invoices     9. Project Schedule:  Update project schedule (monthly)   Update key milestones  Track items required to meet key milestones  Log and track long lead times  Track material release, shipment and coordinate deliveries to site with supers     10. Meeting minutes:  Weekly in-house (Procore)  Owner/Architect meeting (Procore)    11. Safety  Assist with compliance with Monadnock Safety program  Know the company’s policies and procedures contained in the Monadnock safety Manual     12. Quality Control  Assist with creating QC checklist such pre sheetrock, façade, MEP, finishes etc. for use by the supers  Mockups, Façade, Apartment, etc. Create material log, track for deliveries    13. Testing & Special Inspections  Receive & log reports  Track & NCR…