Associate Conferences Director

Apply Description Bloomsbury's Academic Professional division is seeking an Associate Conferences Director This role oversees strategy, training and execution for Bloomsbury’s global conference program across Academic & Professional (A&P). The role manages all aspects of Bloomsbury’s conference presence for A&P marketing and editorial teams in the US and UK, across Books and Bloomsbury Digital Resources (BDR). Ensuring the smooth running of conferences globally, and to budget, the role supports A&P’s strategic objectives, including commissioning goals, branding and sustainability. This is an exciting position for someone highly organized and committed to continuous improvement who would like to be part of optimizing Bloomsbury’s brand presence. The role oversees a small team supporting up to 200 conferences a year globally. Management: One Associate Conferences Manager and one Conferences Assistant in the US; one Conferences Executive in the UK Allocates and delegates work as appropriate across the team Communications: Communicates strategy and schedule to all A&P Oversight and management of ExhibitDay (conferences database) including assignment of due dates and tasks to stakeholders Oversees training program for marketers, attendees and other stakeholders to ensure that everyone understands their roles and responsibilities Provides clear written guidelines to ensure the above Works with A&P colleagues to keep to deadlines and achieve 100% submission of conference reports. Budget Responsibilities: Manages the annual global conferences budget, working with editorial and marketing staff to ensure a smooth budgeting process for all conference expenses (including T&E) which works within budget and supports A&P and company goals Monthly reporting to senior management on budget, spend and ROI at top line, subject and conference evel Conference Planning (allocated across team as appropriate): Negotiates with conference organizers to reserve exhibit space by required deadlines in order to obtain best possible rates and stand location Maintains contracts for 3rd party exhibitors like Scholar’s Choice, Library of Social Science and Combined Book Exhibit, liaises with subject marketer on what books to send and arranges shipments Books program advertising, liaising with subject marketer on creation & design through submission Schedules and leads planning meetings for key conferences so our presence meets specific goals and objectives Maximizes prominence of Bloomsbury brands in accordance with branding guidelines and ensures consistent branding across all conferences Works closely with marketing, stand builders and design team to maximize stand design and layout Oversees the booking of relevant furniture, AV/tech equipment as required, based on the stand type and volume of product Orders conference supplies: signage, table drapes, bookstands, toolkits, etc. Provides support on marketing activities such as receptions,…