AU Service Dispatch & Operations Administrator

Service Dispatch & Operations Administrator, are you there? Hey there! We're looking for a Service & Operations Administrator for a Sydney-based HVAC business providing residential and commercial air conditioning services. If you have strong administrative skills, excellent English communication, great attention to detail, and the ability to coordinate quotes, job scheduling, suppliers and customers, keep reading! 🌎 100% Remote 💵 Salary in AU$2,000/month 📍Philippines - Reporting to 9:00AM - 6:00PM AU Time Zone 🕒 Full Time | Independent Contractor (Direct Hire) About our client Our client is an established Australian air conditioning business servicing residential and medium-sized commercial customers across Sydney. They are looking for a highly organised Office Administrator to provide day-to-day administrative support and help coordinate customer enquiries, quotes, technicians, suppliers and job scheduling. About RunRemote Our mission is to help connect the top-rated remote talent with the world's best job opportunities. Our key markets and clients are located in the US, AUS, UK & Canada just to name a few. All of our roles are full-time and 100% remote, cutting out the daily commute, and providing top-rated talent with the best job opportunities, all from the comfort of their home. In your day-to-day, you will: Monitor incoming customer enquiries and emails and ensure they are actioned promptly. Prepare, organise and send customer quotes based on information provided by the team. Follow up on quotes with customers one to two days after they have been sent. Coordinate and schedule confirmed jobs based on technician availability, job requirements, location and estimated duration. Optimise technician schedules and routes to minimise travel time and maximise daily utilisation. Coordinate multiple technicians across Sydney, including allocating additional technicians to larger installation jobs where required. Communicate directly with technicians regarding job requirements, schedules and changes. Coordinate with customers to confirm bookings, job details and scheduling. Prepare and process purchase orders for suppliers once jobs are confirmed. Coordinate with suppliers to ensure required equipment and materials are ordered and delivered on time. Assist with invoices, supplier invoices, receipts and accounts receivable follow-ups. Maintain accurate pricing, job and customer information in Excel and other business systems. Manage and update Google Calendar and, as new systems are introduced, assist with the company's CRM and job management platforms. Help manage customer enquiries and information coming through the company's AI receptionist system. Maintain accurate records and ensure administrative tasks are completed in a timely and organised manner. Provide general administrative support and assist with ad hoc projects as required. Potentially assist with customer and technician phone calls as required. …