Bilingual Executive Assistant

We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision. Key Responsibilities Client & Lead Management Manage and organize client leads using Excel and Google Sheets Maintain structured digital filing systems in Google Drive Handle client follow-ups, confirmations, and feedback collection Scheduling & Coordination Schedule and coordinate appointments, meetings, and follow-ups Manage Google Calendar and ensure smooth daily scheduling Communication Respond to client inquiries via phone and email (inbound and outbound) Maintain professional communication at all times Finance & Reporting Support Record and track income and expenses Prepare weekly reports for the accountant Operations & Supplies Communicate with suppliers for orders and restocking Track purchases and inventory Documentation Prepare and organize business documents (invoices, contracts, W-9, etc.) Maintain accurate and updated records Marketing Support (Optional) Assist with basic Facebook / Instagram page management if needed Requirements Excellent English communication skills (spoken and written) Strong organizational and computer skills (Excel, Google Drive, Google Calendar) Highly responsible, trustworthy, and detail-oriented Comfortable handling phone calls and email communication Able to manage multiple tasks independently Proactive and willing to grow with the business Salary: U$S 6 /Hour