Billing Coordinator

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.   Job Summary   This position reports to the Billing   & Collections   Manager and will   represent   the accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions.   T he Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and   in a timely manner , while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed.   We are   seeking   a positive, hard-working individual with an excellent client service approach .   Duties and Responsibilities:    Provide excellent client service to our internal and external clients   Own, distribute and process monthly prebills   Enter changes to prebills in accounting program - transfers, edits (narrative and numerical)   Track invoice status, follow up on   prebills not   returned, matters not bille d   Ensure   appropriate bill   formats, discounts, rate   levels   and insurance information are   indicated   prior to preparing invoices   Prepare invoices to   submit   to clients and/or   third party   billing vendor when applicable   Prepare spreadsheets, manage client requirements, and understand fee arrangements   Responsible for   high   level   of accuracy and completeness to include ensuring any new timekeepers/matters are   submitted   and approved to the client   Maintain billing information and special instructions in accounting databases and spreadsheets   Timely response to various billing related inquiries from attorneys,   clients   and billing management   Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions   Generate reports,   bill   and payment history   Liaise with attorneys and staff to clarify rate arrangements and override requests   Work with the attorneys to complete accruals/budgets/status requests by client     Collaborate   with assigned   EBiller   to address   ebilling   issues   Notify   ebiller   of new electronic matters opened   Prepare non-insured client appeals for electronic invoices and   troubleshoot   to resolve issues   Post electronic invoices once the client has…