Office Manager

Overview Job Summary Galapagos Federal Systems LLC is seeking a highly motivated and well-qualified Office Manager to join our team of dedicated professionals. The Office Manager will provide comprehensive administrative and operational support for a commercial corporate office suite, helping ensure efficient day-to-day office operations. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong communication and coordination skills and the ability to effectively manage multiple priorities in a professional office environment. Key Responsibilities The Office Manager will: Serve as the primary liaison between building management and Government representatives, ensuring effective communication and timely resolution of facility-related matters Develop plans and provide day-to-day oversight of the commercial office suite supporting the Government customer Identify, address, and coordinate resolution of facility issues, ensuring significant concerns are promptly mitigated or appropriately elevated, documented, and communicated to building management Review existing facilities policies, processes, procedures, and standards and recommend improvements to enhance office operations and facilities management Assist Government customers with office and facility-related needs, including parking, building access, badging, communications, Wi-Fi connectivity, and office equipment Develop, recommend, and maintain facility management policies, procedures, and guidance to promote standardized processes, documentation, and tools Monitor, track, and report office space utilization on a monthly basis Maintain effective coordination with building management, Government personnel, and other stakeholders to ensure a safe, professional, and efficient office environment Develop, document, and implement Standard Operation Procedure (SOPs) Requirements Skills and Experience The Office Manager must have: 1-5 years of relevant experience in office management, facilities management, workplace operations, business administration, or a related field Demonstrated experience supporting office operations, facilities management, workplace services, or a related administrative function Experience coordinating with building management, customers, vendors, or organizational stakeholders to resolve facility and workplace issues Ability to develop, implement, and maintain office procedures, policies, processes, and supporting documentation Experience coordinating facility-related requirements such as building access, badging, parking, communications, office equipment, and workspace utilization Ability to monitor, track, document, and report office or facility-related information accurately and consistently Proficiency in managing multiple administrative and operational requirements while meeting established deadlines Proficiency in Microsoft Word, Excel, Outlook and Teams, with the ability to learn…