Account Clerk

Overview Under direction, the Account Clerk performs a variety of clerical and accounting support functions involving the computation, classification, verification, and recording of financial data. Maintains accurate financial records by reconciling accounts, reviewing transactions and documentation for accuracy, processing routine financial information, and ensuring the completeness and integrity of accounting records. Assists with the maintenance of fiscal records and performs related administrative and accounting duties as required. Responsibilities Examines and verifies that entries, postings, and totals are accurate and that supporting documents are included. Performs routine arithmetic calculations and tabulates by hand or with the aid of machines. Performs varied clerical tasks involved in keeping accounts of a simple, routine, and repetitive nature. Post entries in cash books, journals, ledgers, and/or other records. Prepares records of cash receipts and disbursements. Makes extensions and calculates percentages and discounts. Calculates deductions to be made from the pay of individuals. Keeps a continuous record of the quantity, type, and value of merchandise, materials, equipment, and stock on hand. Checks and compares the completeness of various types of documents, such as vouchers, payrolls, requisitions, invoices, bills, and receipts. Examines vouchers to ensure they have the necessary approvals and that the data are arithmetically correct. Reviews financial data to ensure correct accounts and appropriations are cited. Reviews expense account for funding or budgetary limitations and refers discrepancies to higher-level staff. Post accounting information to data transaction forms to reflect the correct accounting category or code and utilization of funds in accordance with specific guidelines. Post noncomplex disbursements, deductions, and remittances paid and due, and checks. Records charges, overpayments, refunds, and so forth into the record book. Prepares vouchers and invoices and assists with the preparation of periodic reports. Performs simple reconciliation of bank accounts. May assist in collecting/compiling data for inclusion in budget requests, financial statements, and other reports. Refers errors and irregularities to superiors. Gives routine information in person and over the telephone. Maintains established records/files where selection and classification of data do not require difficult decisions and where procedures are routinized. Maintains standardized double-entry bookkeeping records involving making entries in journals and posting to ledgers and other records, which entail only a few variations in the transactions recorded. Clearly established guidelines exist for the required actions, and limited problems arise in identifying the proper account classification or in balancing and reconciling accounts. Will be required to learn to use various electronic…