Document Control Manager, APAC

About Vantage Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Description Vantage is looking for a Document Control Manager, APAC to drive core project document management and coordination efforts across a wide spectrum of ongoing Design Engineering & Construction projects. The role will drive consistency in document control and information management across current and future APAC projects, including project filing structures and systems, commercial documentation, project reporting, completion and handover documentation, and the transition of project information into Operations. Regular collaboration and coordination is required with internal Design, Construction, Commercial, Commissioning and Operations teams, as well as external consultants, general contractors, vendors and suppliers. Whilst this role’s reporting line will be to the Director, Project Delivery, APAC , the Document Control Manager will also work closely with and for the Design Engineering & Construction and Commercial and Operations teams across the APAC portfolio. Essential Job Functions Drive the management and distribution of the various documents across current and future APAC projects, enabling consistency and ease of access to the most up-to-date information. Proactive organisation and management of project filing structures and hierarchies. Audit Procore and VDC SharePoint for organisation, completeness and compliance of project documentation. Manage the transfer and synchronisation of information and documents between Procore/VDC SharePoint and other external platforms as mandated by our Customers (e.g. ACC, Aconex, etc.). Act as the first Point of Contact for Site Selection and New Site Development Intake forms. Facilitate weekly project reporting. Create and manage standardised templates, registers, filing structures and document control processes across APAC projects. Drive commercial document standardisation across APAC projects, including consistent document management, filing structures, registers and workflows for contracts, purchase orders, variations/change orders, payment applications, invoices, approvals and associated commercial records. Support the Commercial team in establishing consistent document management processes and standards across the APAC portfolio. Establish and maintain Operations document management standards, working with Operations to define documentation requirements, filing structures, ownership and governance for operational facilities. Lead document management for project completion and handover, establishing documentation and handover…