Document Controller

Designation:  Document Controller Location:  East-Wharf Port, Karachi (On-Site) Employment Type: Contractual / Third-Party Experience:  Minimum 3 years of relevant document control experience  Education:  Minimum Bachelor's Degree / 14 years of education COMPANY OVERVIEW: The company is a leading terminal operator managing port berths under a long-term concession with the Karachi Port Trust (KPT). It plays a critical role in facilitating Pakistans maritime trade by delivering efficient, reliable, and technology-driven terminal operations. With a strong focus on trade facilitation. Core Responsibilities: Manage all communication and correspondence between organisation and counterparties (PMC, Contractors, Suppliers, Consultants, and End Users) in accordance with ADPG standard operating procedures, using the ADPG mandated EDMS platform (Wrench). Develop and maintain project-specific document workflows, assigning clear owners and approval steps at each stage to ensure accountability and traceability. Maintain up-to-date correspondence registers and highlight any outstanding actions or pending responses to organisation, PMC, Contractor, or Supplier counterparts for timely closure. Ensure that all incoming and outgoing documents are directed to the correct recipients and copied in accordance with the approved Project Communication Plan. Maintain accurate and current drawing registers, ensuring all latest revisions and necessary documents are accessible to authorised project personnel through the EDMS. Manage the distribution and tracking of Change Management approval forms through the internal review and approval process, ensuring closure within target timelines. Manage the distribution of contractor and supplier invoices through the internal approval process and track each to completion, supporting cash flow forecasting and payment control. Receive, register, and distribute revised contractor programmes, weekly and monthly reports, and other periodic deliverables to the relevant project stakeholders. Act as the first point of contact between external parties and internal project personnel for all document-related matters, ensuring professional, controlled, and auditable communication. Support audit, claim defence, and dispute resolution activities by ensuring project records are complete, properly version-controlled, and retrievable. Maintain document control compliance in line with organisation and contractual standards, including confidentiality and data protection requirements. Education, Qualifications & Requirements: Recognized certification in Document Control / Records Management / EDMS is preferred (e.g. CDC – Certified Document Controller, or equivalent industry certification). Working knowledge of EDMS platforms (Wrench, Aconex, SharePoint, or equivalent) is essential, alongside strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and PDF management tools. Familiarity with ADPG standard operating…