Documents Controller C3

Zimbabwe Platinum Mines (Pvt) Limited (ZIMPLATS) is the largest producer of platinum group metals in Zimbabwe It owns and operates the Ngezi Underground Mines, the Ngezi Concentrator Plant, and the Selous Metallurgical Complex (SMC), delivering long-term value through responsible mining and sound financial stewardship. POSITION DESCRIPTION This position will be part of the projects dynamic team based at Mupani Mine reporting to the Project Manager. The purpose of this role is to establish, maintain and administer an effective document control system within the Projects Division, ensuring the integrity, traceability and accessibility of all project documentation, while providing comprehensive administrative support to the Project team to enable efficient project execution. REFERENCE NUMBER -PJI2608002 DATE OF DISTRIBUTION -27 August 2026 CLOSING DATE -03 September 2026 DEPARTMENT AND LOCATION -Technical and Projects Management, Mupani Mine JOB GRADING -C3 QUALIFICATIONS AND REQUIREMENTS : Recognised qualification in Records and Archives Management, Business Administration, or a related Commercial field. Proven track record in creating and implementing controlled document processes. Proficiency in SharePoint and other web-based document management tools. Proficiency in the MS Office package. Proficiency in SAP or other Enterprise Resource Planning (ERP) systems. Minimum of three (3) years' relevant work experience. CORE COMPETENCIES Detail-oriented with a meticulous work ethic. Highly organised and efficient, able to manage multiple document streams concurrently. Expert data organiser with strong record-keeping discipline. Sound written communication skills, particularly in minute-taking and status reporting. Ability to work under pressure and meet strict project deadlines. High level of integrity and confidentiality in handling commercial and contractual documents. DUTIES AND RESPONSIBILITIES: Document Control Set up and maintain electronic document libraries for new and existing projects in accordance with established document control procedures. Administer the projects' document transmittal system, including filing, safekeeping and retrieval of documents as required. Co-ordinate document sign-off processes, track outstanding approvals, and publish regular reports on document status, with particular focus on documents at-large (unsigned). Maintain a robust electronic filing and archiving system to ensure ease of storage and retrieval of all project documentation. Ensure version control and safeguard against unauthorised amendment of controlled documents. Project Administration Support Co-ordinate project meetings, including scheduling, logistics and accurate minute-taking. Set up and maintain the Projects Division calendar, ensuring key milestones and deadlines are visible to the team. Organise flight bookings and accommodation for project teams, including EPCM (Engineering, Procurement…