Event Operations Coordinator - Associate

About the Role iCapital is looking for an Associate, Event Operations Coordinator to join our International Marketing & Communications team, based in Lisbon, Portugal. This role will support the planning, coordination, and execution of proprietary iCapital events and third-party sponsorship activations across EMEA, APAC, LATAM, and Canada. The successful candidate will work closely with the International Events and Sponsorships Lead, the broader International Marketing & Communications team, regional business stakeholders, and the U.S.-based Global Events Team to help deliver high-quality, client-facing experiences that support iCapital’s business objectives. The role requires strong organizational skills, attention to detail, and the ability to coordinate multiple workstreams across geographies, timelines, vendors, and internal stakeholders. This is a hands-on operations role suited for someone who is proactive, detail-oriented, and energized by working in a fast-paced, international environment. The candidate will play an important role in ensuring that events and sponsorships are executed efficiently, professionally, and consistently across markets. Key Responsibilities Event Operations & Logistics Support the planning, coordination, and execution of proprietary iCapital events, including conferences, roadshows, client events, and regional sponsorship activations. Assist with event logistics, including venue research, supplier coordination, catering, hotel blocks, travel, ground transportation, shipments, onsite materials, registration, signage, presentations, and run-of-show documentation. Maintain event timelines, checklists, attendee lists, briefing documents, production schedules, and other operational materials to ensure smooth execution. Support onsite delivery where needed, including registration, speaker preparation, presentation support, sponsor coordination, room setup, guest management, and general event operations. Manage event registration platforms and related event technology solutions, alongside external agency support, including attendee registration, invitation lists, attendee communications, reporting, and data management, while ensuring the accuracy and integrity of attendee records, event materials, and supporting documentation throughout the event lifecycle. Help ensure consistency and quality across event formats, materials, and execution standards in line with iCapital’s brand and client experience expectations. Sponsorship & Third-Party Event Support Support the coordination of third-party sponsorships, including conference participation, sponsor deliverables, branded materials, registrations, speaker logistics, and onsite requirements. Assist in tracking sponsorship benefits, deadlines, contractual deliverables, and required approvals. Coordinate with internal stakeholders to support sponsorship execution, including Marketing, Events, Legal, Compliance, Finance, Client Solutions, and…