Executive Administrative Assistant

Position Summary We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide direct support to our Chief Revenue Officer. This individual will serve as the central point of coordination for communications, scheduling, and cross-departmental follow-up, ensuring priorities move forward efficiently across the organization. The ideal candidate is an exceptional communicator who thrives in a fast-paced environment, can quickly identify priorities, and is comfortable interacting with executives, attorneys, and staff across multiple departments. Key Responsibilities · Manage and prioritize a high-volume executive inbox, ensuring emails are addressed, delegated, or responded to in a timely manner. · Review incoming communications and route requests to the appropriate departments while tracking progress to completion. · Manage and maintain the executive calendar, scheduling internal and external meetings while resolving conflicts and optimizing availability. · Coordinate the recruiting pipeline, including tracking prospective lateral attorneys, practice groups, interviews, follow-up items, and onboarding milestones. · Monitor the status of incoming groups and office launches to ensure all departments remain on schedule and action items are completed. · Prepare, run, and distribute simple operational and financial reports using Excel and internal systems. · Prepare meeting agendas, take notes when needed, and follow up on outstanding action items. · Coordinate communication between executive leadership and departments including Human Resources, Finance, IT, Operations, Marketing, and Recruiting. · Maintain trackers, dashboards, and spreadsheets to monitor projects, recruiting activity, and operational initiatives. · Assist with special projects and administrative tasks as assigned. · Anticipate needs, identify potential issues before they arise, and proactively recommend solutions. Qualifications · 3+ years of experience supporting senior executives or leadership teams. · Exceptional written and verbal communication skills. · Strong organizational skills with the ability to manage multiple priorities simultaneously. · Excellent judgment and discretion when handling confidential information. · Ability to work independently with minimal supervision. · Strong follow-through and accountability. · Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams. · Experience managing executive calendars and email correspondence. · Comfortable learning new software and internal systems. Preferred Qualifications · Experience in a law firm or other professional services environment. · Experience coordinating recruiting, onboarding, or project management initiatives. · Familiarity with CRM or applicant tracking systems. …