Executive Assistant - Baird Capital (FTC)

About the Role: Baird Capital is seeking an experienced Executive Assistant to provide high-touch support to our London-based investment team on a fixed-term contract lasting up to 10 months. Supporting a team of nine investment professionals, including four Partners, this role sits at the heart of a busy Private Equity team. The pace is fast, priorities can change quickly, and success relies on strong judgement, exceptional organisation, and a proactive approach. As the sole Executive Assistant supporting the team, you'll enjoy a high level of ownership and variety, playing a key role in keeping the team running smoothly. This role offers the opportunity to be an integral part of a close-knit, collaborative team, combining traditional executive support with deal administration, CRM coordination, event planning, research, and operational support. The ideal candidate is proactive, adaptable and comfortable taking ownership in a dynamic environment while delivering a consistently strong internal and external client experience. This position offers flexibility to work Monday, Tuesday, Wednesday and Thursday in the London office and Friday remote.   The Impact You’ll Make: Provide seamless administrative support to Partners and junior investment professionals, helping the team stay organised, responsive and focused on business priorities Manage complex, multi-time-zone calendars, meetings and conference calls in a fast-paced environment where priorities may change quickly Coordinate extensive UK and international travel, including detailed itineraries, last-minute changes and timely expense submission Serve as a key point of contact for deal and portfolio-related administration, including Salesforce updates, working group and insiders lists, deal notes and tailored reporting Plan and support client lunches, closing dinners, sector events, marketing events and team gatherings, including venue research, logistics, invite tracking, budgets and on-site support as needed Prepare and coordinate information for board papers, presentations, research requests and team reporting in a clear and accessible way Complete NDAs, Gift and Entertainment forms and other documentation in line with Legal, Compliance and FCA requirements Support onboarding for new Baird Capital Private Equity associates and assist visiting colleagues from other Baird offices with local logistics and timetabling Represent Baird’s culture through honest, transparent communication, strong client service and a team-first approach What You’ll Bring to Baird: 5+ years of executive administrative experience, ideally within financial services, private equity, investment management or another fast-moving professional services environment Demonstrates a strong sense of urgency and proactive follow-through, driving actions to completion and successfully engaging hard-to-reach clients without requiring Partner oversight. Proven ability to manage complex calendars, shifting…