Executive Assistant

Founded in 1993 by Stuart Shiff, DivcoWest, a DivCore Capital company, is a vertically integrated, real estate investment firm headquartered in San Francisco, with offices in Cambridge, Los Angeles, Menlo Park, Washington DC, Austin, and New York City. Known for long-standing relationships and experience across the risk-spectrum in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach to commercial real estate. DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance health and well-being. Since inception, DivcoWest and its predecessor have acquired approximately 66.2 million square feet of commercial space - primarily throughout the United States. DivcoWest’s real estate portfolio currently includes existing and development properties in the office, R&D, lab, industrial, digital, retail, and multifamily spaces. Summary We are seeking a proactive and detail-oriented Executive Assistant to join our Administration team. This role will provide support to our Chief Operating Officer and Managing Director of Investments & Capital Markets, while also serving as essential coverage across our team of Administrative Assistants, Group Coordinators, and Executive Assistants during absences, peak workloads, and special projects. The ideal candidate is adaptable, organized, and comfortable balancing a steady, high-priority partnership with their executives alongside the flexibility needed to step into different support environments with minimal ramp-up time. This role requires 5 days in office at our San Francisco, CA location. This position is not eligible for immigration support or sponsorship now or in the future. Responsibilities COO Support Manage the COO's calendar, proactively resolving scheduling conflicts and prioritizing time based on business needs Coordinate domestic travel arrangements, including itineraries, accommodations, and expense reporting Prepare, format, and proofread correspondence, presentations, board materials, and internal communications on behalf of the COO Coordinate meetings and events led by the COO, including agendas, materials, room bookings, catering, and virtual meeting setup Serve as a trusted point of contact for internal and external stakeholders engaging with the COO, exercising sound judgment and discretion with confidential and sensitive information Process expense reports and invoices in a timely and accurate manner Senior Director Support Manage calendar, proactively resolving scheduling conflicts and prioritizing time based on business needs Prepare, format, and proofread correspondence, presentations,and internal communications on behalf of the Senior Director Coordinate meetings and events led by the Senior Director, including agendas, materials, room bookings, catering, and virtual meeting setup Process expense reports and invoices in a timely and accurate manner Administration Team Coverage Provide…