Executive Assistant (EA-0726-2)

MOVE Your Business is proud to represent Jasmine Daya & Co., a Toronto-based law firm that has transitioned from civil litigation into cross-border private lending law. The firm now advises Canadian lenders and industry professionals on expanding into the U.S., including market entry, licensing, regulatory strategy, and business structuring. It operates as a fast-paced, entrepreneurial practice combining legal services with business development, education, and industry engagement. On behalf of Jasmine Daya & Co, we are seeking an exceptional Executive Assistant to provide direct administrative and operational support to the firm’s Managing Principal, Jasmine Daya. This is a high-trust position for someone proactive, resourceful, highly responsive, and capable of managing competing priorities without requiring constant direction. The successful candidate will help organize the Managing Principal’s professional obligations, maintain momentum on outstanding projects, and ensure that communications, meetings, deadlines, and follow-up items are handled efficiently. Key Responsibilities: Executive and Administrative Support Manage a complex calendar, including client meetings, internal meetings, speaking engagements, webinars, conferences, and business-development activities. Schedule and confirm meetings across multiple time zones. Coordinate travel arrangements, itineraries, accommodations, and related logistics. Maintain organized daily and weekly priority lists for the Managing Principal. Anticipate upcoming deadlines, conflicts, and required follow-up. Email and Communication Management Monitor, organize, and prioritize email communications. Draft professional emails and correspondence on behalf of the Managing Principal. Respond to routine inquiries and ensure that important communications receive timely attention. Track outstanding requests and follow up with clients, counsel, vendors, partners, and team members. Maintain a professional and responsive point of contact for internal and external stakeholders. Document and Presentation Preparation Prepare, revise, proofread, and format correspondence, reports, presentations, meeting materials, and client-facing documents. Assist with PowerPoint presentations, webinar materials, speaking notes, checklists, and educational resources. Ensure that documents are professionally formatted, accurate, and consistent with the firm’s brand. Maintain organized electronic files and document-management systems. Client and Matter Support Assist with client intake, meeting scheduling, document collection, and follow-up. Maintain accurate client, contact, and matter information in the firm’s systems. Support administrative requirements relating to the firm’s remaining civil litigation files. Track deadlines and requested materials without providing legal advice or performing substantive legal work unless specifically trained and authorized to do so. Business Development and…