Executive Assistant / Operations Associate (m/f/d)

What we offer Responsible, interesting role close to the management International, dynamic team with an agile mindset A strong, collaborative culture Opportunity to learn and personal growth Team events and regular get togethers Your mission We are looking for a highly organized Executive Assistant to back one of our Founders in his daily business. This role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities. The position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment. Support the Founder in managing daily priorities, calendar, and communications Help prepare meetings by gathering information, drafting materials, and ensuring readiness Take notes during meetings and track follow-ups to ensure execution Assist in preparing presentations, reports, and internal documents Coordinate internal and external meetings, including  logistics  and scheduling Support travel planning and expense tracking Collaborate with internal teams to ensure smooth day-to-day operations Your profile 2–5 years of experience in operations, coordination, consulting, research, or similar roles Strong organizational and communication skills Ability to manage multiple tasks and priorities in a structured way Proactive mindset and willingness to take initiative Experience supporting senior stakeholders or leadership Exposure to calendar management, meeting coordination, or executive support Experience preparing presentations or structured documents Fluent in English and German Nice to have Interest in technology, defense, or public affairs Experience in startups, scale-ups, or fast-paced environments What else Willingness to travel Citizenship of a NATO member or close ally is required Why us? This is a unique opportunity to join a company early and play a key role in how it operates and grows. You will gain visibility across all areas of the business and develop skills that go far beyond traditional administrative support.