Executive Assistant & Operations Coordinator

At Spaceium, we are building spacecraft systems designed to push the boundaries of what's possible in orbit. As our Executive Assistant & Operations Coordinator, you will keep the company running so our engineers can keep building. You'll own purchasing, run the calendars of our CEO and CTO, and handle the paperwork that comes with building flight hardware at a fast-moving startup. You'll work directly with the founders every day. Responsibilities Purchasing & vendors Place and track orders for parts, raw materials, tools, and equipment, from catalogue suppliers to specialized aerospace vendors Request quotes, compare suppliers, issue purchase orders, and follow up on lead times until parts are in the building Receive shipments, check them against orders, and chase down anything late, damaged, or wrong Coordinate international shipping, customs, and brokerage for imported parts Log every purchase and keep our expense and PO records complete, categorized, and matched to receipts and invoices Build relationships with our suppliers and find ways to get parts faster and at better prices Executive support Manage the CEO's and CTO's calendars, scheduling meetings with investors, customers, partners, and candidates across time zones Protect focus time, resolve conflicts, and make sure they walk into every meeting prepared Book and organize travel for conferences, customer visits, and mission campaigns Support hiring logistics, including interview scheduling and a great experience for every candidate Track action items from meetings and follow up so nothing gets dropped Office & administration Own the office's paperwork (contracts, NDAs, vendor forms, invoices, and filings) and keep it organized, signed, and easy to find Keep the office running: supplies, deliveries, visitors, facilities, and service providers Onboard new hires, handling equipment, accounts, paperwork, and first-day logistics Work with our accountant and bookkeeper to keep records clean for month-end and year-end Build simple systems and checklists that make recurring admin faster every time Basic Qualifications Experience in an executive assistant, administrative, office management, operations, or purchasing role Exceptional organization: you can juggle many moving pieces and nothing falls through the cracks Clear, professional written and verbal communication Comfort with Google Workspace (Gmail, Calendar, Drive) and spreadsheets Discretion and sound judgement with confidential information What We're Looking For We're building technology that hasn't been done before, and that takes a team that never lets details slip. Experience is helpful, but ownership, reliability, and the ability to learn quickly matter more. If you're the person who naturally ends up organizing everything, you love making things run smoothly, and you want to help build spacecraft, we encourage you to apply, whether you're early in your career or more…