Executive Assistant - Project Delivery

Job Description Summary The Executive Assistant is responsible for providing administrative support to the Project Delivery leadership (one Senior VP, one VP, three Directors, and four Managers) in a timely and professional manner. This position requires strong organization and communication skills as well as a high level of confidentiality.

 Job Description: Role & Responsibilities Prepare documents for meetings of the Management team and stakeholders. Schedule and maintain calendars for leaders, including the coordination of travel. Coordinate internal and external Management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up. Complete expense reports and/or credit card reconciliation. Maintain annual subscriptions. Schedule and maintain training schedule for teams. Collect and communicate monthly financial reports and metrics. Organize, maintain and retrieve corporate record files and reports. Answer, filter and direct phone calls and visitors as necessary. Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence. Track and provide feedback and recommendations on organizational continuous improvement efforts. Qualifications and Education Requirements High school diploma or equivalent required. Associate or bachelor’s degree in Business Administration or related field preferred. 5+ years of proven similar experience directly assisting executive level teams. Must be proficient in Microsoft Office products, intermediate in Excel. Display a high level of confidentiality in all business matters. Ability to work independently as well as in a collaborative team environment.   Excellent customer service, written and verbal communication skills. Strong phone contact handling and active listening skills. Self-motivated and able to work in a fast-paced environment with heavy workload. Ability to multitask, prioritize and manage time effectively while staying organized. Ability to meet deadlines and adapt to changes in priorities. Key Skills and Competencies Approachable Trustworthy Strategic Organized Team player Action oriented Effective communicator Physical Requirements This job operates in a professional office environment. This role regularly uses standard office equipment such as computers, phones, filing cabinets, photocopiers and fax machines.  This position requires the ability to lift files and open file cabinets. Employees are frequently required to sit, stand, and occasionally required to bend, kneel, reach, stoop, or crouch.  This position may occasionally lift up to 10 pounds.  #LI-HYBRID #LI-AP1 

 Why Hunt Electric? Hunt Electric is a 100% employee-owned company with over 60 years of stability, momentum, and exciting growth ahead— our future is bright!  We’re proud of our people-first culture, where every decision starts with, “How will this impact our people?”…