Executive Assistant to CEO

Lotus Group is proud to partner with our Edmonton based client seeking an accomplished, highly organized and relationship-focused Executive Assistant & Board Liaison Officer to provide trusted support to the CEO and Board of Directors. This is a pivotal role at the center of the organization, working closely with senior leadership, Board members, donors, community partners and internal teams. More than traditional executive support, this individual will be a trusted partner to the CEO, anticipating needs, managing competing priorities, supporting important relationships and ensuring the executive office operates with a high degree of professionalism, discretion and efficiency. The successful candidate will also play an integral role in Board governance, coordinating Board and committee activities and ensuring information, meetings, documentation and follow-through are managed seamlessly. This opportunity is well suited to an experienced Executive Assistant who thrives in a fast-paced, mission driven environment and takes pride in being exceptionally organized, proactive and one step ahead. Experience within a registered charity, healthcare foundation, nonprofit or similarly complex stakeholder-driven organization is considered an asset Role Responsibilities Provide high-level, proactive support to the CEO, managing a complex calendar, meetings, correspondence, appointments and competing priorities. Anticipate the CEO's needs and ensure priorities, commitments and follow-up actions remain on track. Coordinate travel, meeting logistics and executive schedules. Prepare briefing materials, presentations, reports, speaking notes, correspondence and other executive communications in collaboration with internal teams. Support the CEO in maintaining strong relationships with donors, Board members, community partners and key stakeholders. Maintain contact reports and track important follow-ups, commitments and donor deliverables. Support the CEO's professional social media presence in collaboration with Communications. Board Governance & Liaison Act as the primary liaison between the Board of Directors, Board committees, CEO, leadership and staff. Coordinate Board and committee calendars, meetings, agendas, Board packages, briefing materials and supporting documentation. Attend Board and committee meetings, prepare accurate minutes and ensure actions and commitments are followed through. Maintain Board work plans, governance records and confidential documentation. Support compliance with the organization's governance requirements, policies and Imagine Canada Standards. Develop trusted, professional relationships with Board and committee members. Administration & Financial Coordination Ensure the Office of the CEO operates efficiently, professionally and with exceptional attention to detail. Manage confidential records, correspondence, inquiries and stakeholder communications. Track and reconcile…