Executive Assistant to the CEO

About Invisix Semiconductor manufacturers can't build what they can't measure. Invisix Measuring Systems is a fast-growing scale-up in the high-tech industry, developing next-generation metrology solutions for the semiconductor sector. We work at the intersection of optics, software, and data. We're a small team, but the depth of knowledge inside Invisix is anything but small. Our culture is professional and fast-paced, with short communication lines and a strong sense of shared purpose. Everyone here is committed, and everyone knows their work directly contributes to something bigger. The Role You will be the CEO's executive assistant, and the person in the company who is best at making AI do administrative work. Most of the job is what you would expect from an EA to a CEO at a small technical company: keeping the CEO's day sane, triaging her inbox, booking travel for the leadership team, hosting visitors, and making sure the office simply works. What is different is how we want it done. Wherever a task repeats, we want you to build the automation that removes it. The measure of success is not how much you do by hand but how much of the leadership team's administrative load quietly disappears over your first year. You will spend most of your time supporting the CEO and about a third supporting the rest of the leadership team. You will be the first person in this function, so you will set it up the way you think it should run. You will work closely with our Chief of Staff. What you will do Automate the operating layer Design and maintain the workflows that run the leadership team's admin: inbox triage and drafting, meeting preparation and follow-up, expense processing, travel booking, CRM and document hygiene, and board and investor reporting packs. Use whatever fits the task. As a deep-tech company we think about things like: LLM assistants (Claude) and their agent. Or even low-code automation (Power Automate, n8n, Zapier, Make) and simple scripts. We would like you to think outside of the box! Know when a tool is good enough to trust and when a human still must look. Show colleagues what you built so they can use it too, and inspire engineers to automate their own workflows. Run the CEO's day Resolve calendar conflicts, help team members gain access when they need it, protect deep-work time, and prepare her for what is coming. Triage the inbox daily: answer what you can, draft what she should send, flag what needs a decision, and let the rest go. Prepare briefing notes and face lookbooks before important meetings. Track commitments made in meetings and make sure they close. Handle logistics for the leadership team Book flights, hotels, ground transport and visas for trips, including last-minute changes. Be on call during important international travel by the leadership team in case of emergencies. Process expenses and reimbursements. Coordinate visiting customers, investors and partners, and help…