Executive Assistant to US Sales Team

* Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first * We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team. Email Management : Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups. Phone Calls : Handle both inbound and outbound calls as needed Calendar Management : Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated) Bookkeeping : Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization. Marketing Support : Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc. Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium. Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips. Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team. Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team. Project Management : Assist in managing special projects, ensuring they are completed accurately and on time. Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry. Exceptional organizational and multitasking abilities. Proficient in all social media types Strong attention to detail and a proactive approach to problem-solving. Ability to handle many tasks in an ever-changing environment Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Knowledge of Shape CRM is a plus. Proficiency in Canva for assistance with marketing flyers is a plus.