Executive & Personal Assistant to Tech Executive

About UltaHost UltaHost is a leading next-generation web hosting and cloud infrastructure company, delivering high-performance solutions to customers worldwide. Since our founding in 2018, we have rapidly grown into one of the fastest-growing hosting providers in the industry, empowering entrepreneurs, developers, agencies, startups, and businesses with cutting-edge hosting technologies and scalable cloud solutions. Today, UltaHost proudly hosts thousands of websites, WordPress platforms, SaaS applications, and enterprise-level infrastructures globally. Our culture is built around innovation, performance, scalability, and continuous growth. As we continue our global expansion, we are seeking a high-caliber Executive & Personal Assistant to support one of our senior tech executives across both professional and personal affairs. Job Overview A senior tech executive is seeking a high-caliber Executive & Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour. The ideal candidate is exceptionally organized, anticipates needs before they are voiced, communicates with absolute precision in English, and represents the principal with professionalism in every interaction. Reports to: Principal directly Type: Full-time, long-term Location: Remote (UAE/MENA timezone preferred) Confidentiality: NDA required at offer stage Key Responsibilities Executive Support • Manage the principal's professional calendar, meetings, and reminders across multiple time zones. • Draft, edit, and respond to professional correspondence in English on behalf of the principal. • Coordinate internal and external meetings, prepare agendas, and follow up on action items. • Liaise with team members, partners, vendors, and clients on the principal's behalf. • Screen incoming communications and prioritize what reaches the principal. • Maintain confidential documents, contracts, and business records. Personal Support • Manage personal calendar, appointments, and lifestyle commitments. • Coordinate international travel: flights, hotels, transfers, visas, and detailed itineraries. • Handle personal errands, bookings, deliveries, and reservations. • Coordinate restaurant reservations, events, and social commitments. • Manage personal expenses, receipts, and reimbursements. • Oversee personal shopping, gift sourcing, and special occasion planning. • Liaise with household staff and service providers where needed. Cross-Cutting • Operate with absolute discretion on confidential matters. • Be available for ad-hoc requests outside standard hours when required. • Anticipate needs and resolve problems before they are escalated. • Take on tasks beyond typical EA scope when needed (e.g. sourcing a lawyer for a company case,…