Finance Operations Manager

Who We Are? We help men save their marriages through results-oriented online coaching, often succeeding where traditional counseling falls short. In under three years, we've achieved 10x growth and continue delivering exceptional outcomes for our clients every day. Follow us: YouTube and Instagram What We're Looking For We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities. This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement. Reporting Line & Accountability Reports directly to the Managing Director/ Chief Financial Officer Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters Key Responsibilities Multi-Entity Finance & Bookkeeping Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence) Manage month-end close in Xero, ensuring reconciled and audit-ready records Maintain intercompany transactions and supporting documentation Maintain clear visibility of cash positions across entities Coordinate with external accountants for filings, statutory accounts, and reporting Track international investments and support reporting across tax deadlines Prepare structured monthly finance packs for CFO review Billing, Payments & Contractor Operations Manage billing, refunds, failed payments, disputes, and chargebacks Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight Compliance, Renewals & Administration Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines) Provide regular compliance status updates to MD/CFO Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations) Maintain organized, easy-to-find digital records and documentation Ensure proactive management of renewals and obligations Corporate/Statutory Records & Financial Controls Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage) Ensure corporate documentation is complete and audit-ready for CFO review Own core financial controls and…