HAL - Provision Master

The Provision Master is responsible for managing the team working in the Hotel Stores, including maintaining inventory stock levels and quality control. They are also responsible for creating external orders with the Department Heads in a timely matter. Key Responsibilities Facilitates all that is necessary to achieve an up-do-date on hand inventory including but not limited to: Receives all food, sales and general Supplies stores delivered to the vessel and stores all goods into their designated storeroom. Performs a check between the physically delivered quantity and quality of the stores and the receipt entries in the onboard inventory system to verify quantities entered are correct as described in Onboard Accounting Policy and Procedure 6.02. In cooperation with the Assist Provision Master and/or Jr/Sr Hotel Storekeeper ensures a Discrepancy Report is sent to Purchasing within 72 hours after loading. The Provision master is responsible for identifying the Credit and non-credit items as per Onboard Accounting Policy and Procedure 6.03. Ensures all internal requisitions and transfers are issued as requested including produce. Ensures quantity changes between the originally approved amount and the physically issued amount are properly administrated as describe in Onboard Accounting Policy and Procedure 6.04. Ensures all issued requests are accounted for and posted in a timely manner. Responsible for creating all External requisitions required by the ships Hotel department. This includes all order requests for food, sales, general supplies, retail, medical and uniform inventory. Ensures all external requisitions are submitted as per the due dates indicated in the MHP storing schedule. Coordinates the order process in close cooperation with all ships management involved and as described in Onboard Accounting Policy and Procedure 6.01. On loading days responsible for receiving all Marine Hotel products by matching the invoices with the Purchase Orders and signs off invoices if matching. General Responsibilities On loading days, assigns the available personnel on the docks to check the pallets. Maintains full responsibility of the physical food, sales and general supplies inventory in the main storerooms. Maintains Inventory levels to be in line with company targets. Coordinates the transfer of food, sales and general supplies inventory between ships. Ensures all transfers are accounted for accurately. Responsible for creating landing manifests and all other required paperwork for all goods transferred from the main storeroom inventory. In coordination with the Inventory Accountant conducts periodic inventory checks as per the Onboard Accounting Policy and Procedure 6.05. Is physically present during all storeroom counts and follows up on all discrepancies found. Directs, coordinates and supervises the training of all subordinates in various functions within the department. Facilitates development of the Assistant Provision…