HR & Admin Associate

Job Description - HR & Admin Associate Job Title: HR and Admin Associate Experience: 4-6 years Location: Viman Nagar, Pune (Work From Office – 5 Days) About Us: We are a Pune-based product engineering and data analytics services company specializing in next-generation enterprise growth management solutions. Founded by IITians in 2013, we have successfully delivered over 100 projects across North America, Europe, and Asia-Pacific. With a strong team of 100+ developers, designers, and analysts, we are expanding our workforce to meet our growth plans. Learn more about us: www.incentius.com www.aurochssolutions.com www.incentivate.in Job Description: We are seeking a proactive and detail-oriented HR and Admin Associate to support our HR operations and administrative functions. The ideal candidate will thrive in a dynamic environment, manage multiple tasks efficiently, and contribute to employee engagement, administrative support, and vendor management processes. Key Responsibilities: Key Responsibilities 1. People Operations & Employee Lifecycle Onboarding & Offboarding: Own the entire journey for new hires—from contract generation and background checks to "Day 1" orientations and equipment provisioning. HRMS Management: Maintain 100% data integrity in our HRMS (GreytHR). Use data to provide monthly reports on turnover, headcount, and diversity. Payroll & Benefits: Coordinate with finance/vendors to ensure monthly payroll is seamless. Manage local benefits enrollment (Health Insurance, PF/401k, etc.). Policy Ownership: Draft and update the Employee Handbook to ensure it reflects current labor laws and our evolving startup culture. 2. Talent Acquisition Support Pipeline Management: Support hiring managers by posting roles, screening resumes for cultural fit, and managing the interview scheduling loop. Employer Branding: Help manage the company’s LinkedIn presence and Glassdoor profile to attract top-tier talent. 3. Office Administration & Facilities Workplace Experience: Manage the physical office space, including vendor management (cleaning, snacks, security). Procurement: Oversee the purchase of IT hardware and office supplies, ensuring cost-efficiency without sacrificing quality. Event Planning: Lead the execution of team off-sites, monthly Fun Fridays, and holiday celebrations. 4. Compliance & Legal Statutory Compliance: Ensure the company stays ahead of local labor regulations, filings, and audit requirements. Documentation: Audit and maintain all physical and digital employee files. Requirements: Experience: 4–6 years in an HR/Admin role, with at least 2-3 years in a fast-paced startup environment. Tech Savvy: Proficient in HRMS tools, Slack, Google Workspace, and project management software (Notion/Asana). Problem Solver: You don’t just report a problem; you come to the table with two possible solutions. Communication : Exceptional written and verbal communication…