HR Generalist

Job Description: HR Generalist Position Title HR Generalist Department Finance & Administration Reports To Chief Financial Officer (CFO) Management Responsibilities None Employment Type Full-time Position Summary The HR Generalist supports the daily human resources needs of the company and serves as a trusted resource for employees, department leaders, and the CFO. This role is responsible for coordinating employee onboarding and offboarding, maintaining accurate HR records, supporting benefits and payroll-related processes, assisting with performance management activities, and helping ensure compliance with applicable employment requirements in a private aviation environment. The position is hands-on, detail-oriented, and non-management in nature. Essential Duties and Responsibilities Coordinate onboarding for new employees, including new hire documentation, employment eligibility verification, orientation support, system setup coordination, clothing or uniform coordination, company credit card requests, and communication with internal teams. Coordinate offboarding activities, including separation documentation, employee file updates, access removal coordination, equipment or company property follow-up, and exit process support. Maintain accurate and confidential employee records, including personnel files, I-9 documentation, W-4 forms, benefit records, payroll-related changes, and other HR documents. Complete E-Verify and support annual audits of employment documentation, including I-9 and W-4 review. Enter and maintain employee information in HR, benefits, performance management, timekeeping, and payroll-related systems, including Isolved, Bamboo, payroll/timekeeping platforms, and related tools. Support benefits administration, including open enrollment coordination, employee benefit changes, health insurance questions, FSA/HSA administration support, AFLAC coordination, retirement plan support, and 5500 review preparation. Coordinate with payroll and finance on employee banking changes, retirement plan disbursements, out-of-state employee payroll considerations, ACA filing review, and payroll system accuracy. Assist with performance review coordination, performance improvement plans, employee relations documentation, and consistent application of company policies. Support policy updates and implementation, including vacation, sick leave, health insurance eligibility, career development, cybersecurity training, confidentiality, and handling of private information. Assist with recruiting activities, including job postings, job fair planning, candidate communication, interview scheduling, offer letters, and new hire letters. Coordinate aviation-specific onboarding needs, including pilot iPad/data setup, safety department notifications, pre-employment documentation, and required access to operational systems. Support workers' compensation audits, benefit audits, retirement plan vendor…