IP Billing Analyst

Who We Are   ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals.  Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.   Why Join Us   At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic. Job Description Join a collaborative billing team where accuracy, organization, and client service make a meaningful impact every day. In this role, you will help support the Firm’s billing operations by preparing and distributing proformas and final invoices for assigned attorneys in a timely, accurate, and professional manner. Key responsibilities include but are not limited to: Billing Operations: Provide accurate, responsive billing support to attorneys, clients, secretaries, and internal teams. Process proformas, finalize invoices, run reports, and customize invoice presentation in accordance with Firm and client requirements. Communicate billing status, resolve issues, support team members, and keep the Billing Supervisor informed of priorities and concerns. IP Billing: Coordinate On-Demand/Project Prosecution billing for U.S. and foreign patent and trademark prosecution matters. Use prosecution knowledge to identify application stages and ensure all time, fees, costs, and credits are properly included and reconciled. Partner with IP teams to complete billing accurately, efficiently, and within month-end deadlines. Produce, review, audit, and distribute proformas in accordance with department procedures, accounting practices, billing instructions, and client Outside Counsel Guidelines. Research and correct billing issues, including time and cost transfers, text edits, entry splits or combinations, discounts, credits, flat fees, nonbillable transfers, and approved adjustments. Maintain billing data, templates, instructions, site addresses, matter information, approved timekeeper lists, rates, and Billing Status Report notes. Send invoices for attorney review, verify invoice totals, monitor proforma audit reports, and follow up on aged WIP to support timely month-end close. E-Billing: Coordinate e-billing setup, invoice uploads, submissions, and urgent requests with the E-Billing Specialist,…