IP Services Assistant (Patent Prosecution)

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Intellectual Property Services Assistant (IPSA) is a member of the Health Care Life Sciences (HCLS) Practice Group and is assigned to specific matters, clients, projects and paralegal teams. The IPSA assists the practice group to function in a consistent productive manner; is responsive and ensures all day-to-day responsibilities are met under established policies and procedures while exercising discretion and confidentiality in maintaining contact with clients, attorneys, and staff. There is an annual billing component to this role of 1,000 hours. Essential Duties and Responsibilities: Prepare and file patent application documents, transmittal cover sheets, assignments, declarations, Powers of Attorney, and other documents with the USPTO. Handle varying formalities and procedures of domestic and foreign patent offices with minimal supervision. Assemble and submit Information Disclosure Statements (IDS); meticulously and efficiently manage IDS reference lists across multiple patent families and jurisdictions. Draft prosecution documents (preliminary amendments, amendment shells, petitions, certificates of correction, request for corrected filing receipt, etc.) for paralegal and/or attorney review prior to submission. Complete internal and/or client checklists as required. If requested, independently manage day-to-day upkeep of an assigned client portfolio, proactively identifying and resolving discrepancies with minimal paralegal oversight. Assist paralegal with monitoring and managing U.S. and foreign docket deadlines. Assist paralegal in collaborating with the IP docket department to clear daily reports per firm guidelines. Prioritize daily tasks and communicate promptly if deadlines cannot be met. Serve as primary point of contact for routine correspondence with clients and foreign associates on U.S., PCT, and foreign application matters. Communicate directly with clients/foreign associates without requiring attorney or paralegal review/sign-off. Review client information to ensure compliance with special instructions and procedures. Timely save all documents and correspondence in iManage. Maintain and update spreadsheets and worksheets for portfolio and client management. Research materials relevant to patent prosecution and review correspondence from U.S. and foreign patent offices. Stay current on rules, regulations, and procedures for domestic and international filings. Utilize USPTO and other government agency electronic resources effectively. Track and record billable and non-billable time per firm policy. Provide backup support to team members and collaborate across…