Legal Administrative Assistant

Department: Litigation About Us: Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues,  friends, and strong leadership that provides support and encouragement for career growth.   Ballard Spahr has an excellent opportunity for an experienced Legal Administrative Assistant with demonstrated experience in civil litigation and corporate business litigation. The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients in real estate, construction and consumer finance litigation. This position requires a proactive professional who can anticipate needs, manage competing priorities, and deliver exceptional client service in a fast-paced legal environment. This hybrid position offers a work schedule of 3 days a week in the Salt Lake City office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.   Your Role: As a Legal Administrative Assistant within our Litigation team, you will: Maintain and process case information through final disposition. Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents. Prepare documents for state and federal court filings and electronically file documents in various state and federal courts. Maintain attorney calendars, schedules, and contact information. Support new client intake and related administrative processes. Provide exceptional internal and external client service while managing multiple priorities. Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements. What We’re Looking For: Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving. Communication: Strong verbal and written communication abilities. Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Collaboration: Ability to work cooperatively and effectively within a team environment. Required Experience: Minimum of 5 - 10 years of civil and corporate business litigation experience in a law firm or comparable professional services environment. Ability to think and work proactively and independently with minimal…