Legal Support Assistant

Contract: Part time (Wednesday-Friday), Permanent Location: Guildford Working arrangement: Hybrid The Team Working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. Key Responsibilities Client Relationship Management Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting before it is passed to the relevant lawyer. Taking and making client related calls, dealing with and handling message taking as appropriate. Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added. Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring. Administrative Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times. Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters. Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients. Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers. Produce and maintain Excel spreadsheets as required. First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams. Arrange for the preparation and collation of internal sector newsletters and briefings. Arrange photocopying, printing, organising couriers, sending out letters, faxes etc. Receiving instructions via digital dictation for tasks and acting upon the same. Communication Key point of contact for fee earners and clients to maintain relationships and ensure a high level of support is always provided by the team. Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed onto an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing. Liaising with and providing support to their immediate colleagues…